Office manager

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Alex Matheson Plumbing & Heating

Office Manager

Amazing opportunity to join a newly regenerated company based in Stornoway.

Candidates would be expected to create and manage general office procedures to ensure processes and duties in the office flow efficiently and to maintain clear records by managing invoicing and ordering.

Main duties to include but not be limited to:

· Reception duties, including answering incoming calls and scheduling appointments

· Follow up on phone calls and contacts as appropriate

· Answer general emails and postal correspondence with customers and suppliers

· Process purchase and sales invoices

· Process purchase and sales orders

· Order office supplies

· File and archive accurate records

· Contact suppliers

· Manage health and safety as well as fire regulations within the office

· Monitor training records and confirm it's up to date

· Manage customer complaints

· Create, organise and maintain the company's systems, databases, and procedures

· Provide administrative support for managers

· Payroll procedures

Office Manager Requirements:

Previous experience preferred; proficiency in Microsoft Office; proficiency in SAGE, excellent communication skills -both verbal and written; exceptional organisation skills; professional telephone manner; ability to work well under pressure; excellent customer care skills; ability to prioritise effectively; attention to detail; punctuality; accurate data entry skills; positive and friendly attitude; reliable and dependable.

Pay rate is negotiable and dependent on experience. Hours to be flexible but 28-39 hours per week would be required.

Please apply by sending a CV and covering letter to stephen@amathesonplumbing.co.uk